Keep every certificate in date, across every property
A single expired gas safety certificate can undo a lot of good work. Across a portfolio, tracking gas, electrical, fire and EPC dates in a spreadsheet is exactly where things quietly slip. Here is how to keep every certificate current without living in fear of a lapse.
The certificates you have to track
- Gas safety. Typically renewed every year.
- Electrical (EICR). Commonly on a five-year cycle.
- Fire safety. Records and checks appropriate to the building.
- EPC. Valid for a set period and needed when letting.
Requirements vary by property, building type and tenure, so confirm the exact obligations that apply to each of your properties.
Why spreadsheets let dates slip
A spreadsheet does not remind you of anything. One person usually holds it, columns fall out of date, and a renewal that was six months away drops off the radar until it is overdue. There is no trail of what changed, or when.
Setting due dates and reminders
The fix is simple in principle: every certificate has an expiry date, and every expiry date has a reminder before it arrives. That turns compliance from something you remember into something the system watches for you.
Linking the actual certificate
DwellGov stores a link to each certificate document, held in your own Drive or SharePoint, so the record and the evidence stay together. When you need to prove a property is compliant, the certificate is one click from its due date rather than lost in a folder.
One compliance view across the portfolio
Instead of checking properties one by one, you see the whole portfolio at once: what is in date, what is due soon, and what needs action now. Nothing expires unnoticed, and an inspection or a landlord query is answered in seconds.
Related: Housing software for managing agents · Pricing · Request access
Loading the DwellGov app…